Patient Acquisition and Follow-Up for Dental Clinics
We build a system that greets prospective patients from ads, your website and WhatsApp quickly, informs them in their own language, moves them to an appointment and follows up after treatment, using our experience with dental tourism clinics in Antalya.
- Automatic records of prospects from WhatsApp and forms
- Multilingual first replies and AI-assisted information
- Appointments, pre-assessment and post-treatment follow-up
Let’s review your process
Tell us briefly what you do today. We will point out what can be automated and how — free of charge.
Are prospective patients slipping away?
Ad inquiries are answered late and patients go elsewhere
Language and time-zone gaps slow down communication with international patients
Follow-up on requested photos or X-rays is forgotten
You can’t measure which ad brings patients
Coordinators answer the same questions all day
Post-treatment check-ins and satisfaction follow-ups don’t happen
An uninterrupted patient journey from first message to aftercare
We design the website, WhatsApp, AI assistant and patient CRM as one flow.
Lead capture
Treatment-focused landing pages and forms record each prospect with its source.
WhatsApp and AI assistant
Flows that answer common treatment, process and accommodation questions in the patient’s language and hand over to a coordinator.
Patient CRM
Pre-assessment, quote, appointment and travel details on one patient card.
Reminders and follow-up
Automated appointment reminders, missing document requests and aftercare messages.
Benefits for your clinic
Faster first contact
Prospects get an immediate reply regardless of time zone.
Organized coordination
Coordinators see which patient is at which stage.
Measurable ads
Source data shows which campaign brings patients.
Better patient experience
Patients are informed before and after treatment.
Automation scenarios for dental clinics
Pre-assessment intake
Collect photos/X-rays and complaints via WhatsApp.
Multilingual FAQ assistant
Answers about implants, crowns, smile design and the process.
Quote and package follow-up
Track sent treatment plans and send reminders.
Appointment and transfer
Share appointment, flight, transfer and accommodation details.
Aftercare
Check-up reminders and satisfaction/review requests.
Source reporting
Prospect reports by country, campaign and treatment.
What the clinic system includes
- Multilingual website and treatment pages
- WhatsApp Business API integration
- AI-assisted first reply and coordinator handoff
- Prospect CRM and stage tracking
- Role-based panel (admin, sales/coordinator, editor)
- Appointment and reminder flows
- Campaign and source tracking
- Data handling rules aligned with KVKK/GDPR
Technologies we use
How we implement it
- 01
Patient journey analysis
We map your current flow from first message to aftercare.
- 02
Channel and language plan
We define countries, languages and channels.
- 03
Setup
We set up the website, WhatsApp, AI assistant and CRM.
- 04
Coordinator training
We train your team to use the system.
- 05
Measure and improve
We refine flows based on response time and conversion.
Similar work we have delivered
İzy Dentiste
Dental Clinic & Health Tourism
The most common questions about treatments, timing, support services and contact options are gathered into a clearer pre-contact experience.
Read the case studyApex Dental Turkey
Dental Clinic · International Patient Inquiry Flow
Treatment discovery, trust evaluation and the quote request step were reduced to a shorter, clearer flow for international patients.
Read the case study
Adenvadent
Dental Clinic · Multilingual Website + Admin Panel
The clinic now has a web platform that presents each treatment on its own page in several languages and lets its own team manage treatments, doctors, the gallery and per-page SEO content.
Read the case studyRelated solutions for clinics
Frequently asked questions
Does the AI assistant give medical advice?
No. The assistant only works with general information approved by your clinic (treatment process, accommodation, appointment steps). Questions needing medical assessment go to a dentist or coordinator.
Which languages does it support?
We build first-reply and information flows in languages common in dental tourism such as English, German, French, Russian and Arabic.
Is patient data safe?
Health data is sensitive. We minimize what is collected, restrict access by role and agree storage rules in line with KVKK/GDPR.
Let’s review your clinic’s patient journey
In the free analysis we find where prospects drop off and which steps can be automated.