CRM and Automation That Turn Real Estate Leads into Sales
We build a system that gathers buyer and tenant leads from portals, ads and WhatsApp in one place, matches them with listings by criteria and automates agent follow-up.
- Leads from every channel in one CRM
- Automatic WhatsApp greeting and criteria collection
- Listing matching and automatic follow-up
Let’s review your process
Tell us briefly what you do today. We will point out what can be automated and how — free of charge.
Where are your agency’s leads getting lost?
Portal and ad inquiries pile up in different places
Agents keep customer lists on their own phones
Finding suitable listings for a caller takes time
Matching customers aren’t told when a new listing arrives
Follow-up calls and messages are forgotten
Language slows down communication with foreign buyers
An organized process from lead to sale
We connect CRM, WhatsApp automation and your listing data so agents spend their time selling.
One lead pool
Portal, ad, web and WhatsApp inquiries collected in the CRM with their source.
Criteria collection
WhatsApp automatically asks for budget, area, rooms and purpose.
Listing–buyer matching
Customer criteria matched with your portfolio and suggested to the agent and customer.
Automatic follow-up
Reminders after calls, viewings and offers keep follow-up on track.
Benefits for your agency
No lost customers
Every lead lives in the shared record, even if an agent leaves.
Fast matching
Suitable listings reach the customer within minutes.
Disciplined follow-up
Agents see the next step and reminders in the system.
Channel measurement
See which portal and campaign bring sales.
Real estate automation scenarios
Portal lead import
Push portal and ad form inquiries into the CRM.
WhatsApp criteria questions
Identify needs with a few short questions.
New listing alerts
Notify matching customers automatically.
Viewing scheduling
Book viewings and send reminders.
Investor communication
Multilingual first replies for foreign investors.
Agent performance
Lead, meeting and sales reports per agent.
What the real estate CRM includes
- Lead pool and agent assignment
- Customer criteria profile
- Portfolio / listing records
- Listing–buyer matching
- WhatsApp integration
- Tasks and reminders
- Channel and agent reports
- Multilingual message templates
Technologies we use
How we implement it
- 01
Process analysis
We review lead sources, agent structure and portfolio management.
- 02
CRM design
We define stages, criteria fields and matching rules.
- 03
Channel integration
We connect WhatsApp, web forms and ad sources.
- 04
Automations
We switch on greeting, matching and follow-up flows.
- 05
Training and improvement
We train agents and refine based on usage.
Similar work we have delivered
Acentem Takip
Insurance Agencies · Divsoft Product
Customer, policy, quote, renewal and collection processes were brought together on one platform. Critical work such as renewals and overdue payments became automatic work lists, and customer communication moved to a single recorded channel.
Read the case studyİzy Dentiste
Dental Clinic & Health Tourism
The most common questions about treatments, timing, support services and contact options are gathered into a clearer pre-contact experience.
Read the case studyRelated solutions for real estate
Frequently asked questions
Can portal inquiries be pushed into the CRM?
Yes, through the portal’s integration options or email notifications. We define the method based on the portals you use.
Can agents use it on mobile?
Yes. The panel is mobile-friendly and agents can see leads, tasks and matched listings on their phones.
How does listing matching work?
Customer criteria such as budget, area, type and rooms are compared with your listings; matches are suggested to the agent and optionally sent to the customer.
Let’s review your lead follow-up
In the free analysis we review your lead sources and follow-up and agree on the first automations.